Opened 4 weeks ago

Last modified 3 weeks ago

#32519 new defect

improve user onboard/offboarding procedures

Reported by: anarcat Owned by: tpa
Priority: Medium Milestone:
Component: Internal Services/Tor Sysadmin Team Version:
Severity: Normal Keywords:
Cc: gaba Actual Points:
Parent ID: Points:
Reviewer: Sponsor:

Description (last modified by anarcat)

while working on the nextcloud project, we realized it wasn't exactly trivial to setup the LDAP bridge because of our specific requirements (no direct connexion, offline support). so we just didn't implement it yet (#32332). i added a note about this in the retire a user procedure, but then i realized there are probably many other such services that do *not* connect with LDAP.

On the top of my head, there's at least Trac and mailing lists, for example, which are managed completely separarely. Audit org/operations/services and see which services are manager manually and which aren't.

Then make sure there's an automated way to add/remove users to services, either by hooking up the service with LDAP, or by creating a wrapper script that will manage those accesses.

So the following needs to be done here:

Note that the two pages have different scope: new-person is about TSA while retire-a-user is broader. This should also be converged, probably in the broader sense.

Also note that a particularly tricky situation is when we want to do a *partial* removal. For example, maybe the person needs to be removed from tor-internal, but keep access to some servers. Or removed from server, but keep an email alias.

The latter case is especially sensitive: some people feel keeping their email alias around forever is an inalienable right and that we should keep forwarding their email even after they are fully retired from Tor. This policy needs to be clarified, see #32558 for that particularly tricky problem.

Child Tickets

#32332newnextcloud-admin@torproject.orgSet up LDAP authn for nc.tpnInternal Services/Service - nextcloud
#32558newtpaclarify what happens to email when we retire a userInternal Services/Tor Sysadmin Team

Change History (5)

comment:1 Changed 4 weeks ago by anarcat

Description: modified (diff)

mention the new person page as well

comment:2 Changed 3 weeks ago by gaba

Cc: gaba added

comment:3 Changed 3 weeks ago by anarcat

Description: modified (diff)

create #32558 to followup on the email problem, and expand on that.

comment:4 Changed 3 weeks ago by arma

"the blog" is another service with its own accounts

comment:5 Changed 3 weeks ago by arma

and another is the @tor-tpomember irc group.

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