wiki:org/meetings/TorMeetingPlanning/InvitationTemplate

Paid:

Dear Friend of Tor,

This is your invitation to join us at the upcoming Tor meeting in Rome from March 12 through 15. You can find more details on the wiki page:

https://trac.torproject.org/projects/tor/wiki/org/meetings/2018Rome

While we're still in the planning stages, here's the basic schedule:

Sunday, 11 March: meeting invitees arrive; group dinner in the evening

Monday, 12 March: structured agenda with specific tracks

Tuesday, 13 March: structured agenda with specific tracks

Wednesday, 14 March: self-organizing open space: working and hacking sessions

Thursday, 15 March: self-organizing open space: working and hacking sessions; everyone heads home

Note that our invitation list and agenda continue to evolve. While we enjoy working with the general public and infrequent contributors, there’s so much going on at Tor meetings that we’re limiting involvement to invited guests who have told us in advance they will be joining us. Tor Project members wanting even more open public involvement are invited to host something immediately after the meeting or to hold or attend hacking events separate from the Tor meeting throughout the year.

Once you know if you’ll be able to join us, please add yourself to the wiki at:

https://trac.torproject.org/projects/tor/wiki/org/meetings/2018Rome#Who

and subscribe to the mailing list:

https://lists.torproject.org/cgi-bin/mailman/listinfo/tor-meeting

The meeting will be held at the Rome Life Hotel, Via Palermo, 10, 00184 Roma:

https://trac.torproject.org/projects/tor/wiki/org/meetings/2018Rome#Hotel

The Tor Project has a limited budget to help people attend the meeting, and you have been approved to have your expenses covered. To help us plan, please answer the following questions:

A) How much would you like the Tor Project to contribute towards your airfare (in USD)?

B) If you are in need of accommodations, please let us know at travel@… so we can put you on the hotel list. The Tor Project has reserved a block of rooms for this trip. All rooms are double occupancy by default. Please indicate if you require single occupancy or if you have any other special requirements. Please note that marking your intention on the wiki will not reserve a room for you!

NOTE: Please get pre-approval if you would like the Tor Project to pay for your room and you do not intend to stay in our hotel block. Note that we will be limiting reimbursement amounts for alternative hotel expenses to the reserved hotel’s double occupancy room rate.

There will be a dinner on Sunday, March 11, the evening before the meeting. If you plan to attend, please add yourself to the dinner list on the wiki page:

https://trac.torproject.org/projects/tor/wiki/org/meetings/2018Rome#Dinner

If you have suggestions for fun things to do in Rome, please add them to the wiki page:

https://trac.torproject.org/projects/tor/wiki/org/meetings/2018Rome#Interestinglocalstuff

If you have any additional questions, or if you need help with arranging your travel, please email us at travel@…. This is your meeting, so your feedback is welcomed!

We look forward to seeing you in Rome in March!

Not Paid:

Dear Friend of Tor,

This is your invitation to join us at the upcoming Tor meeting in Rome from March 12 through 15. You can find more details on the wiki page:

https://trac.torproject.org/projects/tor/wiki/org/meetings/2018Rome

While we're still in the planning stages, here's the basic schedule:

Sunday, 11 March: meeting invitees arrive; group dinner in the evening

Monday, 12 March: structured agenda with specific tracks

Tuesday, 13 March: structured agenda with specific tracks

Wednesday, 14 March: self-organizing open space: working and hacking sessions

Thursday, 15 March: self-organizing open space: working and hacking sessions; everyone heads home

Note that our invitation list and agenda continue to evolve. While we enjoy working with the general public and infrequent contributors, there’s so much going on at Tor meetings that we’re limiting involvement to invited guests who have told us in advance they will be joining us. Tor Project members wanting even more open public involvement are invited to host something immediately after the meeting or to hold or attend hacking events separate from the Tor meeting throughout the year.

Once you know if you’ll be able to join us, please add yourself to the wiki at:

https://trac.torproject.org/projects/tor/wiki/org/meetings/2018Rome#Who

and subscribe to the mailing list:

https://lists.torproject.org/cgi-bin/mailman/listinfo/tor-meeting

The meeting will be held at the Rome Life Hotel, Via Palermo, 10, 00184 Roma:

https://trac.torproject.org/projects/tor/wiki/org/meetings/2018Rome#Hotel

Unfortunately, due to budget constraints we will NOT be able to cover your expenses to attend this meeting, although we will pay for lunch each day and for the group dinner on March 11. We hope you will still be able to join us. If you would like to pay to stay in our hotel block, please send a note to travel@…. Please note that marking your intention on the wiki will not reserve a room for you!

If you will join us for dinner on Sunday, March 11, please add yourself to the dinner list on the wiki page:

https://trac.torproject.org/projects/tor/wiki/org/meetings/2018Rome#Dinner

If you have suggestions for fun things to do in Rome, please add them to the wiki page:

https://trac.torproject.org/projects/tor/wiki/org/meetings/2018Rome#Interestinglocalstuff

If you have any additional questions, please email us at travel@….

We look forward to seeing you in Rome in March!

Public Day (Not Paid):

Dear Friend of Tor,

This is your invitation to join us for the public working and hacking sessions at the upcoming Tor meeting in Rome on March 14 and 15. You can find more details on the wiki page:

https://trac.torproject.org/projects/tor/wiki/org/meetings/2018Rome

Please note that due to space and budget constraints, you are being specifically invited to attend the dates that will be most relevant to you on March 14 and 15 only.

Once you know if you’ll be able to join us, please add yourself to the wiki at:

https://trac.torproject.org/projects/tor/wiki/org/meetings/2018Rome#Who

and subscribe to the mailing list:

https://lists.torproject.org/cgi-bin/mailman/listinfo/tor-meeting

The meeting will be held at the Rome Life Hotel, Via Palermo, 10, 00184 Roma:

https://trac.torproject.org/projects/tor/wiki/org/meetings/2018Rome#Hotel

Unfortunately, we will NOT be able to cover your expenses to attend this meeting, although we will pay for lunch each day. We hope you will still be able to join us. If you would like to pay to stay in our hotel block, please send a note to travel@…. Please note that marking your intention on the wiki will not reserve a room for you!

If you have suggestions for fun things to do in Rome, please add them to the wiki page:

https://trac.torproject.org/projects/tor/wiki/org/meetings/2018Rome#Interestinglocalstuff

If you have any additional questions, please email us at travel@….

We look forward to seeing you in Rome in March!

Last modified 7 months ago Last modified on Jan 19, 2018, 10:16:57 PM